We're Hiring

Senior Program Coordinator

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About Ela Hultsi

Ela Hultsi is an Indigenous-owned company in Canada, committed to increasing the representation of Indigenous people and businesses in the Facilities Management industry. With support from BGIS, Ela Hultsi provides a comprehensive range of Integrated Facilities Management services, fostering the hiring and training of Indigenous professionals. Our vision is to expand Indigenous products and service offerings, aiming to meet the Federal 5% Indigenous procurement target on Federal spending.

 

Role Summary

As a Senior Program Coordinator, you will play a pivotal role in managing and coordinating our programs and projects that support our strategic vision. This position requires a seasoned professional with a strong background in program management, strategic planning, and stakeholder engagement. The successful candidate will work closely with the President to ensure that our projects align with our goals to enhance Indigenous representation and business success in the industry.

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Key Responsibilities

 

• Project Management and Coordination: Coordinate and manage various projects, ensuring they are delivered on time and meet predefined specifications.

• Relationship Management: Serve as a primary point of contact for clients and stakeholders, maintaining and enhancing business relationships.

• Business Development: Identify and pursue new business opportunities to support the company's growth and strategic objectives.

• Pipeline Management: Oversee the sales pipeline, ensuring a consistent flow of opportunities and engagements.

• Process Supervision: Monitor all aspects of business processes to ensure smooth operation and address any issues proactively.

• Process Documentation: Document and update business processes to maintain consistency and efficiency across operations.

• Setup and Management: Establish and manage essential systems and frameworks for operational tasks.

• Manage Intake Forms: Handle the creation and management of intake forms to streamline client onboarding and information gathering.

• Sales and Marketing Support: Prepare and manage sales and marketing materials to enhance business promotion efforts.

• Reporting Support: Assist in generating reports and maintaining detailed records for business activities.

• Maintain Action Log and Priorities: Keep an updated log of actions and priorities to ensure critical tasks are tracked and managed effectively.

• Administrative Assistance: Provide support in managing follow-ups and executing action items as required.

• Scheduling and Organization: Organize and manage schedules to ensure optimal allocation of resources and time.

• Manage Credit Applications: Oversee the preparation and submission of credit applications to facilitate financial processes.

• Proposal Writing: Draft and prepare proposals for various projects and business opportunities.

• Grant Writing Coordination: Coordinate the preparation and submission of grant applications to secure funding and support for projects.

• Business Development Experience: Utilize experience in business development to enhance and innovate current practices.

• Project Oversight: Ensure all projects are progressing effectively, with all necessary actions properly managed and executed.

• Strategic Program Management: Develop and manage programs that align with our vision of enhancing Indigenous participation in various services and products.    Ie: manage the end to end sales, order and fulfillment process ie:  Oversee the entire carpet ordering process from initiation through completion, ensuring efficiency and client satisfaction.

• Stakeholder Engagement: Build and maintain strong relationships with key stakeholders, including Indigenous communities, business partners, and federal entities to support our procurement goals.

• Operational Oversight: Ensure seamless operations of all projects, maintaining rigorous oversight to achieve strategic objectives.

• Business Development: Leverage partnerships and identify new opportunities to support the growth of Indigenous businesses within the industry.

• Reporting and Compliance: Monitor program performance against goals and compliance requirements, providing detailed reports to the President and relevant stakeholders.

• Capacity Building: Coordinate training and development initiatives to enhance the skills of Indigenous professionals in our industry.

• Grant and Proposal Management: Lead the preparation of grant applications and proposals to secure funding and support for our programs.

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Qualifications:

• Extensive experience in program coordination or management, preferably in Facilities Management or a related field.

• Demonstrated ability to develop and implement strategic plans and manage large-scale projects.

• Strong leadership skills and experience in senior-level reporting.

• Exceptional communication and interpersonal skills, with an aptitude for building relationships with diverse stakeholders.

• Experience working with Indigenous communities and businesses is an asset.

• Knowledge of federal procurement processes is highly desirable.

• Proactive and results-driven, with a commitment to fostering an inclusive and dynamic work environment.